Quotation Specialist

As a Quotation Specialist, you will be responsible for preparing, managing, and following up on quotations for our oil-filled transformers, including models designed for substations, power grids, ground-mounted installations, distribution systems, and technical facilities. This role is essential to ensuring that our quotations are both competitive and cost-effective. Your main responsibilities will include analyzing costs, collaborating with suppliers and sales teams, and, when necessary, negotiating contracts to support and drive sales.

Strategic Collaboration

• Work closely with the Quotation Manager to align strategies and objectives.
• Collaborate with internal teams to drive business growth in key markets, including investor-owned utilities, public utilities, construction, and renewable energy.

Preparation of Bids and Proposals

• Analyze customer requests, specifications, and drawings to determine transformer requirements (e.g., voltage, rated power, cooling type, special features).
• Develop competitive bids, quotations, and estimates, taking into account the best product range and relevant technical and commercial factors.
• Write detailed technical descriptions of the proposed products and technologies.
• Determine costs, including materials, labor, engineering, and project management hours.
• Ensure that bids are properly documented, submitted on time, and include complete and accurate cost breakdowns.
• Collaborate with engineering, sales, supply chain, and project management teams to gather all necessary technical and cost information.

Technical Expertise

• Demonstrate a solid understanding of power transformer technology, its applications, and industry standards (e.g., CSA, IEEE).
• Interpret complex electrical specifications, schematics, and construction drawings.
• Identify the most suitable technology and product types to meet customer needs.
• Provide technical support to sales account managers and clarify proposal details during meetings with customers.
• Evaluate supplier bids to ensure compliance with specifications.

Sales and Financial Management

• Ensure that quotes comply with the company’s pricing and discount policies while maintaining profitability.
• Identify and assess risks associated with requests for proposals, quotes, and contracts.
• Participate in internal risk reviews and negotiations.
• Maintain an up-to-date record of wins and losses for project bids, including listed suppliers and subcontractors.
• Track quotes and adjust them as needed to ensure orders are secured.

Customer Relationship Management

• Respond promptly and professionally to customer inquiries.
• Establish and maintain strong relationships with customers to understand their needs and ensure a positive experience throughout the sales process.
• Ensure prompt follow-up on specialized or technical issues.

Process Improvement and Compliance

• Promote process excellence to ensure cost accuracy and product alignment with project specifications.
• Maintain accurate records of all quotes and sales activities in the company’s systems (e.g., CRM, ERP).
• Ensure compliance with internal and external regulations, procedures, and guidelines.
• Analyze the reasons for lost bids to identify opportunities for continuous improvement.

Minimum Qualifications:

• At least 2 years of experience in the areas of estimating, sales support, bid management, or project management, preferably in the electrical industry.
• A college degree in a technical field.
• Excellent written and oral communication skills to draft clear and concise proposals and interact with clients.
• Strong interpersonal skills to collaborate effectively with internal cross-functional teams and external clients/suppliers.
• Ability to explain complex technical concepts to a non-technical audience.
• Strong negotiation skills.
• Strong organizational and time-management skills to handle multiple quotes simultaneously and meet deadlines in a fast-paced environment.
• Ability to work independently and collaboratively as part of a team.
• Motivated with a strong sense of initiative.
• Ability to work under pressure and adapt to changing priorities.
• Customer-focused mindset.

The annual salary for this position ranges from $60,000 to $75,000.

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We look forward to receiving your application!